Event Director

What is an invitation code? (a.k.a. bypass code or sponsor code)

Maybe you call it a Sponsor Code. Maybe you call it a Bypass Code.  We call it an Invitation Code and we’re guessing it does the same thing (and probably more) than the codes you call by another name. Basically, it unlocks a special "hidden" class (learn how to hide a class here).
I know, I haven’t really answered your question yet.  Let me do that now.  
An Invitation Code is a way to allow people to still register for an event when:
  • It is closed to other participants
  • It is sold-out
  • There is a special registration option you want hidden from others
The most common usage for Invitation Codes are:
  • Allow sponsors to register via a hidden registration and a unique code to each sponsor
  • (for relay events) Allow team members to register
  • (for sold out events) Allow people to register after registration is closed

To create an Invitation Code

  • From your Dashboard, click the Discounts + Invitation Codes link on the left side of the page
  • Click the Manage invitation codes link on the top right
  • Click the Add Code button
  • Fill out the form:
    • Code: You can create your own code or leave it blank and we’ll create one dynamically
      • HINT: Want to create your own?  Make it unique by indicating the event, year and reason for the code.  (e.g. MyEvent15SSponsor1)
    • Description: This is just for your reference
    • Limit: # of times it can be used (leave blank for unlimited)
    • Start / End Date: I’m guessing you understand this
    • Event: Select the event that it is applicable too
    • Participant Classes: Indicate which Class(es) the code should apply to
  • Click Save and - ka-BAM! - you’ve got your code.

HINT: Make it easy for your participants by sharing a link that contains your invitation code. Learn how here.

How do participants use it? 

  1. On the first page of registration is a link that says Got an invitation code? Click here. Click that
  2. In the box that appears, enter the invitation code and click Apply 
  3. The unlocked registration class will appear in red in the registration list above
  4. Select the option in red and continue on with registration as normal

​What other cool things can I do with this?

  • Add it to a link so that a hidden/sold out class is automatically opened when someone goes to registration with that link. Learn how to do that here.
  • ​Add it to an Event Marketing Link so you can track conversions from different places you've distributed your invitation code. Learn how to do that here.

We tried to create an interpretive dance to represent the invitation code creation, but only came up with this...

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