Event Director

What is covered under the Event Cancellation Refund Program?

If you aren't already participating in imATHLETE's Event Cancellation Refund Program or, heaven forbid, you don't even know what it is, you must stop everything you are doing and read How does the Event Cancellation Refund Program work?


Now, here is what is covered in the policy.

If you cancel an event due to qualified conditions of weather, natural catastrophe, or terrorism, imATHLETE will refund your participants in full, up to $10,000,000 / $1,000,000* per event.

* for companies that opt into Event Cancellation Insurance, it is $10,000,000 coverage for events that opened for registration on imATHLETE May 1, 2018 or later and $1,000,000 coverage for events that opened for registration on imATHLETE prior to May 1, 2018

The policy is backed by Lloyd’s of London  

This program doesn't cost you, the event organizer, a penny. If you opt into it, a 1.5% service charge is passed on to each participant giving them peace of mind...and YOU!

All of the fine print is below.

Note that the coverage has been broadened to include threats of weather peril that pose a serious threat to the safety of participants or event staff. For instance, cancellation due to the threat of a hurricane during the event would be covered regardless of the eventual path it takes (hurricanes are notoriously fickle).
 


 Event Registration Fees Cancellation and Postponement Disclaimer

(for events that opted into coverage and opened on May 1, 2018 or later

imATHLETE will provide a refund of your registration fee to you should the event be cancelled or postponed for one of the following reasons and not rescheduled within 90 days:

imATHLETE will provide a full or partial refund of your registration fee to you should the event be cancelled or postponed for one of the following reasons and not rescheduled within 90 days, and the cancellation claim is approved by the insurance company that has issued the imATHLETE Event Cancellation Refund Insurance Policy. Refunds can only be issued if the imATHLETE Insurance policy pays a claim to imATHLETE.

imATHLETE is not providing an insurance plan to you. imATHLETE is providing a refund guarantee on behalf of the Event that you are participating in should the event be cancelled due to certain circumstances.

Adverse weather - means any adverse weather that involved conditions that posed a serious threat to the safety of those individuals attending or setting up the insured event or made it physically impossible to use the venue due to physical damage of the venue or complete inaccessibility to the venue.

Natural Catastrophe – means earthquake, tsunami, flood, volcanic eruption, hurricane, tornado, forest fire and/or any other extraordinary meteorological event causing widespread damage.

Terrorism – means an act or series of acts, including the use of force or violence, of any person or group(s) of persons, whether acting alone or on behalf of or in connection with any organisation(s), committed for political, religious or ideological purposes including the intention to influence any government and/or to put the public in fear for such purposes. Notwithstanding the forgoing, this does not cover any loss, cost or expense directly or indirectly arising out of, contributed to or caused by, or resulting from or in connection with: 1. Any fear of a potential act of terrorism; 2. Any threat of an act of terrorism, except that this policy is extended to include loss or damage as a result of an threat of an act of terrorism in which such threat results in a public safety civil authority issuing a written order resulting in the inability to hold the insured event as scheduled; or 3. Any act of terrorism involving a nuclear weapon or device or the emission, discharge, dispersal, release or escape of any chemical or biological agent.

Please note that we will not provide any refund should an event be cancelled once it has started. We will also not provide a refund if the event is rescheduled to take place within 90 days of the original commencement date of the event or if the covered Event also provides refunds for the same perils listed above.

Should the event be cancelled for any other reason than explicitly stated above, imATHLETE is unable to guarantee a refund of your registration fee. If such an occurrence takes place, you should consult the event organizer about their refund policy.

 


Event Registration Fees Cancellation and Postponement Disclaimer

(for events that opted into coverage and opened prior to May 1, 2018)

imATHLETE will provide a refund of your registration fee to you should the event be cancelled or postponed for one of the following reasons and not rescheduled within 90 days:

Adverse Weather - that is outside of what can be expected on a day to day basis, which occurs or is occurring in the period up to 72 hours prior to the Event and within 100 mile radius of the organized event location.  It does not mean the threat of Adverse Weather.

Natural Catastrophe - earthquake, tsunami, flood, volcanic eruption, hurricane, tornado, forest fire and/or any other extraordinary meteorological event causing widespread damage within 100 mile radius of the organized event location.  It does not mean the threat of a Natural Catastrophe.

Terrorism - this means an act or series of acts, including the use of force or violence, of any person or group(s) of persons, whether acting alone or on behalf of or in connection with any organization(s), committed for political, religious or ideological purposes including the intention to influence any government and/or to put the public in fear for such purposes in the period up to 72 hours prior to the Insured Event(s) and within 100 mile radius of the organized event location.  It does not mean the threat of an act of Terrorism.

Please note that we will not provide any refund should a covered event be cancelled once it has started.  We will also not provide a refund if the event is rescheduled to take place within 90 days of the original commencement date of the event or if the covered Event also provides refunds for the same perils listed above.

Should the event be cancelled for any other reason than explicitly stated above, imATHLETE is unable to guarantee a refund of your registration fee. If such an occurrence takes place, you should consult the event organizer about their refund policy.

 

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